Wednesday, April 10, 2013

Checking email

I have trained myself to not check email first thing in the morning or the first thing I do when I turn on my computer or iOS devise.  Responding to someone's email, whether that is simply opening it and reading it or by typing up a response, is working on someone else's agenda.  Instead, I have disciplined myself to work on other things.  Things that honestly are more important.

As a side benefit, by getting to emails second or third on my list of to-do's for the day, I have less emails to deal with in general.  Hoping a quick reply will deal with the issue can often lead to the very opposite: a response with more particular demands.

Email replies should not be instantaneous.  If you want instantaneous, try texting or phoning.  Emails should be responded to in the time I decide to take.  That maybe two hours or two days.  I am okay with that.  I will often type up a response and let it sit in the hoper.  Then I will come back around, re-read it, make revisions, and then finally send it.

Remember email communication is not likely your most productive task of the day.  It will be on your list of to-do's, no doubt.  But leave it down the list of tasks.

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